E-Letter Submission Guidelines

Print this page         

A potential abstract/article for publication in E-Letters should meet the following guidelines:

The article should be written for technical professionals on topics of special interest to subscribers of the particular COP. The editorial objective is to provide practical application-related articles on timely subjects of interest to COP members.

Commercialism in E-Letters is strictly prohibited. Commercialism is deemed to be the inclusion of visual, written, or verbal references to any specific company and/or product for its promotion or commercial advantage. Articles that promote a specific product or company will not be accepted.

All articles are reviewed for content, quality, and interest to our readership by ISPE Marketing and Communications staff. Due to the editorial "focus" approach applied to the e-letters, some articles may be held for appropriate editions. Articles written by ISPE or COP members with unique content may be subject to "members only".

The International Society for Pharmaceutical Engineering (ISPE) retains full editorial control of the contents of E-Letters, and is therefore authorized to revise and delete copy as appropriate.

The author is responsible for the accuracy and correctness of all statements contained in the content Content written by ISPE staff shall be reviewed by COP liaisons.

Content Submission Information

  • Content should be submitted to rrunas@ispe.org no later than 2 weeks after solicitation for content.
  • The length of the abstract should not exceed 150 words. All references must be documented in the email (links to full articles, sources for content).
  • No graphics will be used within the abstracts.
  • All original articles must be submitted with a pre-written abstract.
  • No figures can be accepted in digital format unless they meet the following criteria:
    • 300 dpi (high-resolution suitable for printing), must be in .bmp, .tif, .eps, or .ai formats, submitted via email.
    • We cannot acceFpt digital figures created in CAD, Visio, or other drafting-type programs.
    • We cannot accept figures only as embedded graphics in a Word document. They must be submitted in the aforementioned formats.
    • All figures and tables MUST have captions. A list of figures/tables and their captions should be included in all articles.
    • Please refrain from use of columns or excessive formatting.
    • Dual units are required. Any reference to units should be in both Inch-Pound (IP) and the International System of Units (SI).
    • Please select quotations (one from every third page) to be highlighted. These should not exceed one sentence in length.
    • References cited MUST include the following data: author(s), title, publication name, volume number, year published, and page numbers.

Several examples are shown:

  • Book - 1. Leggett, G., and C.D. Mead, W. Charvat, Prentice-Hall Handbook for Writers, 7th ed., Englewood Cliffs, N.J.: Prentice-Hall, 1978.
  • Reference Book - 2. Physician's Desk Reference, 1980 ed., Oradel, N.J. Litton Industries, Inc., 1980 p. 937.
  • Article in Journal - 3. Thomas, R., "Pan Coating Control Systems," Pharmaceutical Engineering, Vol. 1, No. 4, 1981, pp. 16-18.
  • Public Document - 4. Kieffer, L.J. (ed), Calibration and Related Measurement Services of the National Bureau of Standards, NBS Spec. Publ. 250, GPO, Washington, DC, 1980.
  • References MUST be numbered in order of their appearance in the text. Please refrain from using the endnote/footnote feature. For example, at the end of the sentence, manually type the reference number in parentheses like this (1).


  • Click to go to My Communities of Practice
  • Click to go to My Affiliate or Chapter
  • Click to go to My Profile